How POSitive Professional
Can Help You.
Track inventory automatically as you ring up sales.
Inventory can make or
break your business. Accurate inventory is one of the major benefits of a
POS system. See what's moving and what isn't. See what's profitable and what
isn't. Be reminded of what needs restocking, where it is, and what can be
returned to vendors,
Ring up sales faster.
Simply scan the barcode
or type a few keystrokes to instantly add items to a sale. Use the Advanced
Inventory capabilities of POSitive Pro to create bundles or package deals
that can be added to a sale with one scan. If a customer is chosen during
the sale, this sale becomes part of their purchase history.
Eliminate human error and "shrinkage".
POSitive Pro can
eliminate employee errors, whether they are accidental or intentional.
During a sale, accurate pricing (including quantity breaks, sale prices and
discounts) is calculated as well as proper taxation. Access to voids,
returns, "no-sales", stock levels and reports can be granted on an
individual basis through the Employee Security settings.
Save hours on bookkeeping.
Numerous user-definable
reports are available covering sales, profit, stock valuation, tax
liabilities, accounts receivable, vendor purchases and more. These
always-current reports can be printed on demand and used to update your
accounting software of choice. POSitive Pro also provides a General Ledger
Interface to create export files to be imported as GL entries into
accounting programs such as QuickBooks.
Provide great customer service.
With POSitive Pro you
can keep an optional purchase history as well as customer notes you can use
to suggest additional purchases. Have up to 6 levels of pricing or start a
frequent buyer program for good customers. POSitive can also track coupons
and send out email newsletters based on location, past purchases or any
other criteria. Take a deposit on special order items not in stock but
available to you. Extend credit (with finance charges automatically
calculated) to wholesalers or to close a large deal. All of these tricky
financial transactions are tracked seamlessly by POSitive Pro.
Project a professional image.
Gone are the days of
receipt books and cash registers. Customers expect a certain level of
technology and automation when shopping. A POS system implies you are a
successful, forward thinking business that stays current.
Replaces "closed" or proprietary systems.
POSitive Pro runs on
inexpensive store-bought computers. Since POSitive is a Windows application,
your computer can also run any of the thousands of other Windows program as
well. Your POS system could also do research on the Internet, run your
backend accounting program or design your store flyers. And you won't be
surprised by unforeseen expensive repair bills on proprietary hardware
platforms.
Save
compatibility hassles with our hardware/software bundles.
We've put together a
hardware/software bundle to help you avoid the hassle and expense of
experimenting. Just add a computer and you'll be up and running in no time.
You can learn more about our POSitive Hardware/Software Package by clicking
here.
POSitive Professional
point-of-sale software systems serve businesses from a wide variety of
industries in verticals that include retail, wholesale/distribution, e-commerce,
and mail-order.
General Features
Runs on inexpensive store-bought computers
32 bit architecture written in Clarion Enterprise
Free Averacharge credit card authorization software included (U.S. customers
only)
Also interfaces to ICVerify & PC Charge credit card authorization software
(additional purchase)
Unlimited customers, items, vendors etc
Extensive on screen help
Detailed 600 page printed and bound manual
Integrated backup/restore support using industry standard ZIP format
Easily import inventory, customers & vendors from virtually any program or data
file
Support for US TAX, VAT, UK VAT, GST/PST and Australia GST (inclusive tax)
Supports mouse and mouse-free operation
Network version allows unlimited stations
Supports additional module purchases
Web based support; email and newsgroup
Inexpensive annual toll-free support plans available
ODBC driver available
Report writer available
Operates barcode scanners
Operates cash drawers
Operates receipt printers
Operates pole displays
Operates data collectors
BONUS!! 2 hours of Computer Based Training Videos included with purchase (CBT)
Point of Sale
Perform invoicing
Perform layaways
Customer special orders
Backorder tracking
Interfaces to ICVerify credit card authorization software (additional purchase)
Track cash sales or customer sales
Assign special price level for customers
Line item discounts (percent and dollar off)
Full invoice discounts (percent and dollar off)
Add customers on the fly
Add inventory on the fly
Choice of 3 different invoice screens - Invoice, Register and TouchScreen
Update customer record while invoicing
Change customers while invoicing
Change sales ID while invoicing
Void invoice with or without manager override
Quantity/part number entry of duplicate items
Invoice screen shows item count
Change due shown on screen in large print
Pop up calculator
Pop up calendar
Pop up Loan Amortization Wizard
Sell and track gift certificates
Define multiple Frequent Buyer programs for one item, category, department
Award credit, points, coupons, free items
Bad check tracking
Store credit card information
Define in house dollar-off or percent-off coupons
Coupons can apply to a category, department, item or whole invoice
Define date-range sales and promo pricing to category or specific items
Apply global price changes by query
Re-index routines for inventory, invoices, layaways etc
Till balance routine with auto cash counter
Return Wizard allows accurate returns or exchanges
Returns print invoice number returned items were purchased from
Employee time clock - employees clock in and out
Print reports on hours worked for any date range
Employee messaging system - send email to one employee or defined groups
Quick price checker
Customer purchase history available from invoice screen
Prints packing lists
Instant profit analysis by showing line item and overall costs on screen
Items on invoice can moved up or down
Sub-total lines can be added at any time
Cash sale can be changed to a customer sale
Invoice can be held as a layaway
Multiple invoices/layaways can be open simultaneously
Prints to laser printer
Prints to receipt printer
Reprint a receipt/invoice at any time
Laser printer form can include company logo
All reports and transactions can be previewed on screen.
Item notes and item images can be shown on invoice screen
Customer PO numbers can be added at invoice time
Pending layaways can be sorted by ref #, name, sales ID, date entered or date
due
Layaway detail or summary report can be printed anytime
Layaway report grouped by item can be printed anytime
Unlimited layaway payments can be made
Layaway payments can be refunded
Layaway can auto-generate due date
Layaway due date can be set/changed manually
Items on layaway show as held
Layaway contact log shows attempts at contacting customer
Contact log dials customer and shows which employee called, when and
conversation notes
Change printer on the fly
User-defined payment methods
Split tenders
Optional quick cash sale screen
Temporarily switch taxed items to non-tax
Unlimited line item notes
Different policy statements for invoices and layaways
Supports barcode scanner or search by SKU, description, category
Supports electronic cash drawers
Supports pole displays
Supports receipt printers
Supports data collectors
Supports barcode label printers
Inventory Control
Track stock and non-stock items
Negative stock tracking
Serial number tracking
Size/Color matrix inventory
Vendor RMA tracking (Return Material Authorizations)
One-Click selling of items on the internet (service required)
Perpetual inventory (tracks in stock, on order, pre-sold etc)
Graphs of quantity sold, revenue and profit
Sell item directly from inventory record
Define promotional sales pricing by category/item for range of dates
Define tag-along or related add-on items (upselling)
Send to order list directly from inventory record
Manually adjust stock quantities with reasons recorded
Copy current item to reduce data entry time
Import inventory
Toggle through all price levels at inventory screen
Reconcile inventory manually or from scanner/data collector
Detailed sales history; who bought this item and when
Detailed purchase history; who you bought from and when
Attach item pictures
AutoSKU - can auto-generate part numbers based on vendor, category, sequential
Item notes; sales scripts etc
User-defined extra fields hold any data (author, year made, condition, etc)
Change mandatory field names - eg. change SKU to Part#
Complete transaction log shows any changes made to item
Short & long description
Web notes for e-commerce
Item can be set to ask for price at invoice screen
Item can be set to ask for quantity at invoice screen
Item can be set to ask for weight at invoice screen
Item can be set to allow or disallow discounts
Item can be set to calculate quantity from price (fuel sales)
Minimum and maximum stock levels can be set
Can set profit by markup or margin
Transaction notes; print on invoice when item sold
Unlimited alternate SKU's (aliases)
Stores manufacturer and manufacturer part number
Set selected items inactive
Set up to 6 different price levels
Last cost automatically updated
Multiple vendors for each item
User defined bin-locations
Department/category filter
Search by SKU, description, category or manufacturer's part number
Customers
Add customers on the fly
Merge 2 or more customer's sales history
Unlimited ship-to addresses
Handles taxed & non-taxed sales
Multiple tax rates (state, VAT, GST, stacked)
Customer import
Customer export
Track customer debts debts
Provide Store Credit for refunds
Print AR Statements
Quick Stats (# of sales, # of returns, $ spent, 1st and last purchase date)
Items purchased history
User-defined customer categories allows software to pre-fill many fields
User-defined formatted extra fields hold any data (spouse name, birthday, etc)
Can auto-generate customer code from phone number
Track multiple authorized buyers for business clients
Store multiple phone contacts
Assign salesman to customer
Stores customer picture
Pop-up user-defined messages at register (no checks, good client etc)
Send email directly from customer record
Pop up map directly from customer record (Yahoo Maps)
Dial phone directly from customer record
Find customer by searching any field
Unlimited time-stamped customer notes
Stores multiple credit card information
Print customer labels
Zip code lookup
Zip +4 capability
Employees
Unlimited employees
Custom security settings or predefined groups
User-defined invoice name
Employee messaging system - send email to one employee or defined groups
Set selected employees inactive
Detailed employee sales history
Compare sales by employee
Option to require login after every sale
Vendors
Unlimited vendors
Detailed vendor purchase history
Multiple vendor contacts
Store and link to vendor web site and email address
Vendor inventory list
Unlimited time-stamped vendor notes
Multiple vendors per item
Vendor shipping options
Dial phone directly from vendor record
Purchase Orders
Automatic generate Order List based on stock levels
One-Click purchase orders
Drop ship purchase orders
Email PO to vendor
Choose "best price" from multiple vendors
Items received automatically have price/barcode labels printed
Can receive items without PO
Find original PO for item by "Tracking Number"
Reports
Hundreds of report variations based on date ranges, employees, categories etc
Reports on sales, inventory, tax, purchase orders, customers, vendors
Custom reports can be made using inexpensive report writer (additional purchase)
ODBC driver available - link the database into MS Office (additional purchase)
Customization
User-defined payment methods (cash, check, Discover etc)
User-defined policy statements on bottom of receipts
Multi-currency (take foreign currency, make change in your currency)
Each station can have different settings and hardware peripherals
Change inventory field names (SKU to ISBN, Description to Author)
User-defined inventory and customer fields
User-defined inventory departments and categories
User-defined customer categories
User-defined invoice hot-buttons: attach actions or items
User-defined multi-level pricing/markups
Laser/Inkjet form shows your company logo
Built-in label and form editor
E-Commerce (service
required)
Integrated with AccountWizard e-commerce from the ground up
One-Click to sell items in your own web store
Web sales automatically imported in PFW complete with encrypted credit card info
Sell up to 10,000 items online
SSL certificate provided
Customer data uploaded as well as inventory
Option to show stock levels online
Customers receive price level and discounts same as in store
Upsell related items and accessories (batteries, installation etc)
Built in HTML editor and preview for online descriptions
Online sales pricing matches in store sales pricing
Allows complex shipping rules (by weight, by item, by dollar value)
Calculates tax by location
Choose a design from many pre-built templates or design your own
Optional Account Research provides customer invoice history for online AND
offline sales
There are several powerful and
inexpensive add on modules available to make POSitive an even more powerful
point of sale solution.
Modules such as Service Orders,
Quotes, Commissions, Contract Pricing and Consignments allow you to further
customize POSitive to make it a perfect fit for your retail business.
These can be added at any time
with no loss of data or additional downloading.
Service Orders
The Service module adds the ability to manage a Service Department. Easy to use
Service Wizard makes adding service orders a snap. Track the status of the
Service Order with Status descriptions you define. Track Work To Do, Work Done,
and Internal Notes (Internal Notes do not print on the Customer Invoice or
Service Order forms). Track phone calls to the customer. Log time spent by your
service techs on each service order. Also lets you schedule outside
appointments, and prints work orders. One click converts the Service Order into
an Invoice. The Service History is then kept for easy reference.
Quotes
The Quotes module lets you create and store Quotes for customers. You can create
Packages and Subtotals. Quickly view and/or change cost, margin, quantities, and
price. Print out or e-mail professional looking quotes. Quickly convert your
Quote to an Order, Layaway or Invoice.
Commissions
Adds the ability to track commissions for your salespeople, based on percentages
or spiffs.
Contract Pricing
Allows you to set pricing for items on a per-customer basis. Pricing is set per
a contract number, and can expire after a certain date.
Consignments
This module adds the ability to receive and track consignments. You can receive
multiple consignments from the same person at once. You can define your own
consignment agreement, and the system will track when the consignment was sold
and how much money needs to be paid the consignor.
We believe the best way for you to
see that POSitive is the right POS software for you is to let you try it. This
isn't a slide show or a fancy brochure. This is the real deal, the whole
program. You get to poke and prod this program on your own computer and see for
yourself the Power of POSitive. The only
limitation is multi-station networking is disabled and you will be limited to 50
sales
.
Click here to
download your Free Trial of POSitive.
The POSitive demo installs with
all available modules activated. You can disable these additional modules under
the Help/Registration menu.
You can use the sample data or create your own company.
Q: What are the minimum
system requirements for POSitive Professional?
To run POSitive Professional
you will need a Pentium 3 (or equivalent) CPU or higher, 512 MB RAM or
higher and a 15" monitor running at least 800 x 600 resolution. You must
be running Windows 98SE or later (Windows ME, Windows XP, Windows 2003
Server, Windows Vista). Although any new PC will run POSitive
adequately, a machine with a faster processor and more RAM will
obviously improve performance, to a point.
Though POSitive does NOT
REQUIRE you use point of sale peripherals such as cash drawers, scanners
and receipt printers, these are recommended as they will improve the
efficiency of the POS system. Some guidelines are:
- Parallel printers
are preferred. Any brand of receipt printer will function with
POSitive if you use the Generic Text Driver located on your Windows
CD.
- Switch boxes are
not recommended. A better solution is to add a second parallel
port to the computer, and run the receipt printer through LPT1, and
your invoice printer through LPT2. A parallel port costs about the
same amount as a switch box, and is more reliable.
- USB or Keyboard
Wedge scanners are required. Serial or RS232 barcode scanners
will be extremely difficult to get working.
- A cash drawer
that hooks up to the receipt printer is recommended: You can get
a cash drawer that connects directly into your computer, but it's
easier to configure when the cash drawer hooks directly into the
receipt printer. It also frees up a COM port for use by other
hardware.
- The customer
display must be one of a few specific brands:
We like the Logic
Controls line of customer displays and these are 100% compatible
with POSitive.
Q: Can I run POSitive on
more than one computer?
POSitive Professional is
available in either a Single Station Version or a Network Version. The
single station version can only be run or accessed on one computer. The
network version is an unlimited site license and can be run on as many
stations as you want (on the same network). The Network Version only
costs a few hundred dollars more than the Single Station version.
For the network version, the
software is installed on only one computer (usually the one that will be
used the most) and the other stations will network in and use the same
database. This allows unlimited concurrent users so one station can be
ringing up sales while another is receiving stock while another is
printing labels or reports. It should be stated that you will need to
have a functioning Windows network for POSitive Network version to work.
Q: Can I buy the Single
Station Version now and upgrade to the Network Version later?
Yes. You can upgrade to the
network version at any time by simply paying the current price
difference between the 2 versions. This can be done at any time with no
loss of data or additional downloading.
Q: Can I install POSitive
at home and work on it after hours?
Yes. Install POSitive on
both computers and move the data files back and forth as required. Be
aware that you will need to transport the data files back and forth with
you every time or your changes will be lost. Simply use the Backup
feature of POSitive to backup the data files to a Flash USB Drive and
take them home. When you return to work the next morning, use the
Restore Backup function to update the data files on your work computer.
Please use care and caution when performing this routine as you always
run the risk of overwriting your data with the wrong files.
Q: Do I get a printed
manual with my purchase of POSitive Professional?
Yes. POSitive comes with a
500 page bound manual.
Q: Can I try POSitive
Professional before I buy it?
Yes. A fully functioning
demo copy of POSitive Professional can be downloaded by clicking here.
This demo is the exact same software you would get if you purchased it,
except it is limited to 50 sales. After using the demo, when you're
ready to buy POSitive, just call us for a special code that will
"unlock" your demo into a regular unlimited copy of the software. You'll
be able to continue using the same installation without having to
download, install or set up anything again!.
Q: What if I need help
getting started?
POSitive has many ways to
help you get started and keep running smoothly including POSitive's
Online Forum, a free Online Training Seminar (Introduction to POSitive)
and several video tutorials that ship with your copy of POSitive. You'll
also get a full 30 days of unlimited toll-free telephone support from
the POSitive Support Team. Should you need help after 30 days, we offer
economical annual support plans.
Q: Do I have to enter all
my customers, vendors and inventory item one at a time?
No. POSitive can accept
comma or tab-delimited text files so you can import customers, vendors
and inventory quickly and easily. If you can get your current
information out of whatever you are using now and into Microsoft Excel,
you can get it into POSitive. This also applies to vendor catalogs or
data dumps.
